Seafreight Import and Export General Procedure flows

Ocean transported cargoes will be discharge at Malaysia Sea Ports , Port Klang for Centre ,Pasir Gudang and Tanjung Pelepas for the Southern, Penang Port for Northern and Kuantan for Eastern of Peninsular Malaysia . For Borneo ,East Malaysia will be at Kuching , Sibu, Bintulu , Kota Kinabalu , Labuan , Sandakan , Tawau and Miri.  These are Malaysia common ports.

General Cargo Import and Export Flows

Importer and Exporter can be represented by appointed custom broker ( Forwarding agent) .
Malaysia customs regulation . Only 3 custom brokers were allowed to be appointed at any one time and valid for 6 months.



The Import flows start upon cargoes discharged from vessel into Port Free Zone area
 
i)   Manifesting . Shipping operator or the carrier of the goods will submit cargo information (K4 customs form) for import and produce Delivery Order- DO
ii)  Importer will surrender BL for exchange of DO
iii) Importer proceed custom clearance with custom form K1(foreign import),K3(within Malaysia) or K8 ( Bonded or Free Zone delivery)
iv) Importer submit custom approved form and DO to Terminal Operator CIS (central invoicing section) CIS process, raise charges and release Gate Pass ( containerize) .
v) For loose cargo , Importer proceed to warehouse. Terminal operator release cargoes and Gate Pass to Importer
v) Containerize Importer submit Gate pass and ROT (Request of Transport ) to Haulier Company
vi) Haulier send request for delivery to Terminal Operator via Terminal Operators link system.
vii) Haulier pick up container
viii) Free Zone Gate custom sight Gate Pass and custom approved form before release cargoes to exit.

The Export flow start when cargoes confirmed to enter Port Free Zone area .

i) Exporter upon products ready for export
a) Container shipment - Exporter submit Consignment Note (CN) to haulier
1a) Haulier will pick up empty container for stuffing from depot to export premise.
2a) Haulier will compute time and made booking and register container number with terminal operator system
b) Less container load ( Loose cargo) Exporter to obtain Container Shipping Note from Container operator and prepare lorry chit to deliver cargo to CFS ( Container freight station)
c) Conventional - confirmation of port opening (earliest date cargo can be accepted into Port store) .Prepare integrated export document (IED), custom form K2 , K3 or K8 ,packing list , lorry chit and obtain Integrated shipping document (ISD) from shipping agent
ii) Haulier presents CN while LCL and Conventional lorry presents lorry chit to customs at FCZ Gate to enter Port FCZ area
iii) Container will be received in stack , Loose cargo receive in Shed, while Conventional cargo, exporter need to submit packing list to CIS for approval and obtain location for cargo receival. Document IED will be depatch with cargo to allocated location and upon received , all details recorded in IED depatch to CIS.
iv) Exporter submit customs form K2, K3 or K8 and CN ,CSN or ISD to obtain export clearance from customs
v)  Exporter submits CN, CSN or ISD to CIS for billing .Upon this ,
a) Container will be planned to load on nominated vessel
b) Loose cargo , the consolidator will nominate container for stuffing and prepare container packing list  . Submit CMO and CN to Container operator . The CFS will then stuff the loose cargo consolidated into container as per container packing list and endorse it.
c) Conventional , CIS transfer ISD to Wharf . Terminal Operator load cargoes onto vessel and record ISD. ISD will be later depatch back to CIS to match with IED for billing.
vi) BL will be then issued and export manifest K4 will be declared by the shipping agent or the consolidator.

Notes for non general goods.
i)All Dangerous Goods must obtain approval from Dangerous Good Department , KPA
ii) Import or export permit required category such as live plant, perishable,ocean produce, wild life, pharmaceutical produce and etc , are most important to first obtain approval permit before importing or exporting proceeding. Information of permit required items can be found in custom tariff. Or Malaysia customs web. www.customs.gov.my

Below is Flow for LCL export /import
(source www.miti.gov.my)

Legend Export Flow
1) LCL : Lesser than Container load
2) LC : Letter of Credit
3) PIA : Permit Issuing Agencies
4) SA: Shipping Agent
5) FF : Freight Forwarder
6) CFS: Container Freight Station
7) SMK: Sistem Maklumat Kastam
8) OBL : Ocean Bill of Lading
9) HBL : House Bill of Lading
10) COO : Certificate of Origin
11) IED : Integrated Export Document

Legend import flow
1) LCL - Lesser than Contaier Load
2) COO - Certificate of Origin
3) FTA - Free Trade Area
4) PIA - Permit issuing Agencies
5) FA - Forwarding Agent
6) SA - Shipping Agent
7) FF- Freight Forwarder
8) CFS- Container Freight Station
9) OBL- Ocean  Bill of Lading
10) HBL - House Bill of Lading
11) DO - Delivery Order
12) IID - Integrated Import Document
13) SMK - Sistem Maklumat Kastam
14) CVI - Custom verification Initiative
15) OGA - Other Government Agencies
16) SSR - Special Service Request
17) COR - Custom Official Receipt


Below is Import /Export flow for Dry Bulk Cargo
(source www.miti.gov.my)

Legend import flow
1) PIAs - Permit Issuing Authorities
2) FTA - Free Trade Agreement
3) MOF- Ministry of Finance
4) K1 Form - Custom declaration form for import
5) DNT -Dagang Net Technologies (e-service provider)
6) SMK-DNT- Electronic data Interchange system used by Customs for export declaration
7) IID : Integrated Import Document
8) SMK : Sistem Maklumat Kastam
9) LMW - License Manufacturing warehouses
10) EFT - Electronic fund transfer (Applicable to only 8 banks)
Maybank, CIMB, Public Bank, RHB Bank, EON Bank, Alliance Bank,Affin Bank and AmBank

Legend Export Flow
1) PIAs - Permit Issuing Authorities
2) K2 Form - Custom declaration form for export
3) IED - Integrated Export Document
10) EFT - Electronic fund transfer (Applicable to only 8 banks)
Maybank, CIMB, Public Bank, RHB Bank, EON Bank, Alliance Bank,Affin Bank and AmBank

Airfreight Export and Import General Procedure

Air Cargo delivered to Malaysia are usually discharged at Kuala Lumpur International Airport (KUL). From here , the cargoes will be on carriage by domestics flight connection or via road trucking to other states or final destination.

Importer and Exporter can be represented by appointed custom broker ( Forwarding agent)


Airfreight Import

i)Upon Flight Arrival, importer obtain flight documents from the Airlines.
ii)If Consolidated shipment - process manifest via Electronic data interchange (EDI)system
iii)Sort out documents and proceed to Cargo terminal to pay all charges applicable such as Terminal fees and obtain Delivery Order.
iv)Check with Cargo Terminal if cargo ready for Break bulk and collection. Present DO and collect cargo.
v)Cargo collect back into Cargo agent warehouse within Free Commercial Zone. ( if direct shipment -master airway bill shipment) skip (ii) and proceed to (iii) for cargo collection.
vi) While awaiting (ii) to (v) , Proceed custom clearance with documents received - K1 (for direct import)or K8 for duty unpaid ( delivery to Free Trade Zone)or another custom points. Done via EDI
vii) Upon custom approval(pay duty if dutiable)and obtain custom release ( resit).
viii)Pick cargo from the agent warehouse ( pay all applicable charges - Terminal fees, break bulk fees, manifest processing fees, Airport transfer fees)and obtain release.
ix) Present custom resit with cargo for custom gate release
x) If K8 shipment (from v) proceed with K8 form , and attend with cargo in bonded truck to custom seal station. Seals documents and truck and proceed to designated delivery zone.

Airfreight import process will take approximated 6 to 10 hours to complete.

Airfreight Export

i)Export booking made on intended airline and flight schedule.
**Important to note flight booking must be made with enough time allowance taking consideration on , pick up , trucking , clearance and terminal submission. Latest acceptance of cargoes into terminal is at 6 hours before flight.**
Take note of other importance process such as fumigation if wooden article exist. Fumigation process will take up to 3 days ( application, documentation and process)
ii)Properly label all cartons if loose or pallets. Deliver cargo into Free Commercial Zone , direct to terminal or agent warehouse with Packing List and cargo Invoice or remain on truck to proceed (iii) if same day or urgent flight)
iii)Proceed to register custom via EDI for custom process. K2(international) or K3(domestic)and obtain custom approval(release).While for K8 ,cargo delivery from Free Commercial Zone via bonded truck, proceed direct to seal station and obtain custom break seal and release documents for export.
iv)Cargo can be deliver into terminal as early as 48 hours before flight.
v)Exporter will print label with barcode at Cargo office for a fees or at warehouse. Label all cartons or pallets. Fill up cargo acceptance resit form , prepare all documents (completed Airway bill, packing list,cargo invoices and manifest )and keep inside an envelope(cargo pouch) and proceed to terminal.
v)Cargo will be submitted into Terminal nominated by the Airline. Cargo will be place into Bin and barcode scanned for location and weighted.
vi)Exporter obtain weight slip and acceptance resit copy. Amend Airway bill and manifest accordingly if weight varies from declared to tally with weight slip. Proceed to Terminal Office and pay Terminal Fees due.
vii) Submit the pouch ( Documents) to be delivery to destination by the Airline with the cargo for the receiver.

Airfreight Export can be completed within 2 hours upon entry Free Zone.( not take fumigation into consideration)